Blue Oxen Barnstars

I just started a podcast over at the Blue Oxen Associates web site entitled, Blue Oxen Barnstars. The name comes from the Wiki notion of Barnstars, and it’s an opportunity for me to tell the stories of people doing remarkable collaborative work in my community. The first episode is with Jeff Conklin, whom I have mentioned many, many times here. Take a listen!    (N5G)

I had a great time putting the podcast together, and now that I have the basic mechanics of it down, and I plan on doing it often. The tools that are available for this are amazing. I used the Open Source Audacity for the sound editing, and I used Creative Commons music recommended by Paul Youlten.    (N5H)

While you’re over there, I’d encourage you to subscribe to the Blue Oxen blog, as I’m starting to post many of my stories and insights into collaboration over there.    (N5I)

How Project Management Tools Empower Communities

I recently posted an entry at the Blue Oxen Associates blog on Obama, Wikis, and Collective Leadership. The crux of the post was simple: Collective Leadership happens when it’s clear who’s in charge.    (N51)

In other words, powerful communities empower their participants to lead by giving them Permission To Participate. When it’s clear that a community has thought about what needs to be done and that people within the community are doing those things, then people can have confidence in that community’s leadership.    (N52)

Entangled in all of this are notions of trust and transparency. One of the simplest ways to build trust within a group is to have good Personal Information Hygiene and even better Group Information Hygiene. The path to enabling good Group Information Hygiene is transparency.    (N53)

Good Project Management tools encourage good Group Information Hygiene via transparency. As a member of a project team, I can look at all of the group’s tasks, I can see what’s been assigned, and I can know who’s following through. Moreover, others can see the same about me.    (N54)

In a small team with clearly defined roles, project leaders are supposed to be responsible for all of this. But by making these things transparent, project leaders engender greater trust and empower the entire team.    (N55)

In a large community with no imposed authority, this is even more critical, because there isn’t anyone who has been pre-assigned with the responsibility. One of the most powerful ways to be transparent and empowering is by using a Project Management tool to openly list tasks, and by enabling anyone in the community to contribute to or volunteer for tasks.    (N56)

A few years ago, I had a conversation with my friend, Steve Ketchpel, about this phenomenon, and he shared a brilliant insight. He said that most Project Management tools are not useful for empowering grassroot communities, because they assume that people who take responsibility for a task will actually follow-through. What we actually need are tools that encourage people to do their best to follow through on tasks, but that also encourage others to take over those tasks when the original volunteers don’t or can’t follow through. This is simply a reality of life in grassroot communities, and tools need to support this.    (N57)

The Project Management tool that comes closest to supporting this is Chandler. Obviously, I’m biased, but I think that Chandler does a great job of making it easy for anyone to see and take on tasks. Ironically, one of the ways it does this is by not having a task assignment feature. You can sign up for a task by adding your initials to the title or description of a task, and you can just as easily reassign tasks the same way.    (N58)

Blue Oxen Sensemaking Series

I’ve gushed over and over again about how much I love my work, my clients, and my community. I’m very lucky. But I’m also always conscious of Blue Oxen Associates‘ larger mission. Namely, how can we disseminate knowledge about the field more deeply and broadly?    (N4V)

This question is becoming more and more urgent every day. It’s critical that we understand how we can collaborate more effectively, but that often requires us to quickly gain expertise in a variety of complex topics. And of course, the more critical it is, the less time we usually have to spare.    (N4W)

I wanted to design an offering that provided high-quality learning on important topics related to collaboration in an engaging, collaborative manner.    (N4X)

With this in mind, I’m thrilled to announce the Sensemaking Series, an online coaching series. The format is simple: A topic, small groups (no more than five participants), and an expert in the field coaching the group. This format is not only a high-quality experience for participants, it’s a wonderful opportunity to engage first-hand with some of the brilliant people in my community.    (N4Y)

Our first series is on Internet Identity, coached by my friend and colleague, Gabe Wachob. He’ll be offering two four-week sessions in March, one on Tuesdays and another on Thursdays.    (N4Z)

Working with Gabe will be a great way to gain a deep understanding of the Internet Identity space very quickly. Please register and spread the word to folks you know who may be interested. Use the discount code, “eekim”, to register, and you’ll get $50 off.    (N50)

New Blue Oxen Blog

Over the past six years, I’ve had the pleasure of working with a number of amazing groups on all sorts of collaborative challenges. I’ve done my best to tell many stories here on this blog, and I plan on continuing to do so. I’ve also managed to slip in more personal stories here, which I also plan on continuing.    (N4F)

However, last year, I started recognizing the need to tell the Blue Oxen Associates story better. The story is not about me, although I clearly play an integral role in it.    (N4G)

As a result, I launched a new Blue Oxen Associates web site earlier this year. Included in the new web site is a blog. (You can subscribe to its RSS feed.) I plan on sharing a lot of the higher-level stories about my work there.    (N4H)

For example, the latest post, “Tapping Your Organization’s Intelligence,” tells stories about groups I’ve worked with who have strategically (either on their own or with my help) sought to tap into its own knowledge before seeking outside help.    (N4I)

I hope you enjoy the stories there!    (N4J)

The Technology Understanding Gap

Technology is insidious. It has a way of dominating a problem the way nothing else can. If you understand technology, it’s hard not to see everything in that light. If you don’t understand technology, it’s hard not to be overwhelmed by what you don’t know.    (MUK)

I’ve known these things for a long time, and I often talk about these things, but I saw the latter phenomenon in a way that really affected me last month at the Packard Foundation gathering on the future of network impact in philanthropy. On the first evening, Clay Shirky gave a preview of his book (available now), Here Comes Everybody: The Power of Organizing Without Organizations (which sounds like it’s a real winner; can’t wait to read it).    (MUL)

One of Clay’s contentions was that projects that worked in large-scale networks shared a happy medium between a Promise, a Tool, and a Bargain. In the case of Linux, Linus Torvalds‘s Promise was to build “a (free) operating system (just a hobby, won’t be big and professional like gnu) for 386(486) AT clones.” (Note how small and concrete the original Promise was, compared to what Linux has become.) The Tool was source code control (specifically diff and patch in the early days). The Bargain was the GPL, which stated that if you contributed your work, others would as well.    (MUM)

A lot of my work centers around facilitating collaboration in large-scale networks, so I found this contention particularly interesting. The following day, I co-led a session on this topic with Angus Parker. Two of the participants were dealing with the specific challenge of connecting members of a national network of leaders in reproductive health, so we used that as a case study. We decided to use Clay’s contention to frame the problem, resulting in this whiteboard:    (MUN)

https://i0.wp.com/farm3.static.flickr.com/2349/2234544757_9be3c47dd2_m.jpg?w=700    (MUO)

What do you notice about this picture?    (MUP)

Obviously, the Tools column is completely empty. That’s a dead giveaway that I’m facilitating this discussion. (That and the horrific handwriting.) Figure out the basics first. Don’t let the question about technology drive the discussion.    (MUQ)

During the discussion, one of the participants asked, “What tools can we use?”    (MUR)

I responded, “Let’s not worry about that now.” So we kept talking and talking, and I noticed the two non-technical participants in the group squirming like crazy.    (MUS)

So I stopped, noticed how gaping the Tools column looked, and said, “You’re uncomfortable about not having discussed the tools, aren’t you.”    (MUT)

She nodded.    (MUU)

“Don’t worry about it,” I responded. “The tools part will be easy, once we figure everything else out.”    (MUV)

“Easy for you, maybe,” she said. “You already know what goes there.”    (MUW)

That was not quite true, but I got her point, and the force of it struck me so hard, I had to stop for a moment. I looked at the gap, and I saw possibilities. She looked at the gap, and she saw a void. That was upsetting for her. It made it hard for her to think about the other aspects of the problem.    (MUX)

It made me realize how much I take my technology literacy for granted. But it also created an opportunity to discuss how easily we are sidetracked by technology. “Tool” does not have to mean software, and making that assumption prevents us from exploring other viable, possibly better solutions.    (MUY)

I had two takeaways. First, I had previous explored doing a basic technology literacy workshop as part of Blue Oxen AssociatesTools for Catalyzing Collaboration series, but I was not particularly motivated to do it. I’m now rethinking this. Second, if I ever do this exercise again, I’m not going to include the Tools column initially. We can throw that in later.    (MUZ)